Reports & timesheets — HourNexa User Guide

Choose the right document

Open under Reports & timesheets	Use it for
Timesheet	A monthly PDF for a selected client, project and tasks, with space for a name and signature.
Reporting	An overview or daily hours report across selected clients, projects and tasks. Export PDF or CSV.
Mileage claim	Driving distances and a claim amount for selected days with recorded hours.

Reports use the hours you have recorded. Check the client, tasks and period before generating a document.

Create a monthly timesheet

Open Reports & timesheets → Timesheet.
Choose the month. The screen initially opens the previous month; select This month for the current one.
Choose the client, project and the tasks to include. Check the task selection if a project has several tasks.
Select a document language, then Generate timesheet PDF.
Review the PDF before using the print or share icon.

The example groups Installation and Planning under Office refresh. The signature area is blank space for signing the document; the app does not capture a signature or send an approval request.

Monthly timesheet PDF with example client, project, task hours and a signature area — The PDF is a shareable document, not an approval workflow.Select the image to enlarge it.

Filter an hours report

Open Reporting and select the clients, projects and tasks you want. Choose Year, Quarter, Month or Custom for the period.

The on-screen overview gives you the selected total before you export. A custom period includes both its start and end date.

Overview: totals grouped by client, project and task.
Detailed hours: individual daily entries; the PDF shows whether each day is locked.
CSV: useful for a spreadsheet. The detailed export includes automatic, confirmed and locked status.

A detailed report omits blank locked days. A deliberately recorded zero-hour entry is different from a blank day.

Reporting screen with client, project, task and period filters — Filters control both the overview and the exported report.Select the image to enlarge it.

Check the result before sharing

Check the names, date range and totals in the preview. Use the share icon to choose where the document goes, or the print icon to open the device’s print options. Opening the preview does not email it to your client.

Detailed hours PDF showing example task names, user names, hours and lock status — Use the daily report to check who worked, which task received the hours and whether those hours were locked.Select the image to enlarge it.

Prepare a mileage claim

In Settings → Mileage claims, choose the mileage unit and enter your Mileage rate.
Enter a driving distance on each relevant project or task. A task can inherit its project’s distance.
Open Reports & timesheets → Mileage claim and choose the work and period to include.
Check the selected rows and total distance, then generate the PDF.

A driving distance is the total to claim for that task on one recorded day. Three days at 20 km give 60 km. At an example rate of 0.30 per km, that is 18.00. Choose your own agreed rate; the example is not a prescribed allowance.

Mileage claim PDF with example distances and a calculated total — Mileage uses entered distances and positive daily hours, not a tracked driving route.Select the image to enlarge it.

Use your own report labels

Manage translations lets you manage the shared report labels. Original languages are read-only. Add a language or use Copy from to create a custom version, then edit and save its labels.

These labels control the documents, not the language of the whole app. Shared labels apply across reports. Select the intended language before generating the next PDF.